In keeping with the principle of transparency, all submissions meeting the conditions of this Privacy and Submissions Policy will be made publicly available on the Royalty Review Panel (“the Panel”) website.

The name of each submitter (i.e. not their personal contact information or location) will be published in lists, reports, and in connection with their complete submissions. The onus is on the individual submitter to not send any information to the Panel that they do not wish to be made public; not on the Panel to try to sever out potentially private personal information.

The names and organizational or business affiliation with respect to individual representatives of organizations or businesses (i.e. submitted on company letterhead and/or reference the individual’s name, title and business or organizational affiliation at the signature line) will be published in lists, reports and in connection with their complete submissions. The onus is on the organization or business submitter to not send any information to the Panel that they do not wish to be made public; not on the Panel to try to sever out potentially confidential or sensitive business or other information.

Anonymous submissions will not be accepted or considered by the Panel. As it will not be possible to return these documents to the senders, a record will be maintained indicating the number of anonymous submissions received by date and then the submissions will be destroyed. If a submission contains an illegible signature and no printed name, the submission will be treated as an anonymous submission.

Submitters shall not impersonate other individuals or, if a business or organization, falsely represent itself as another business or organization. Violation of this rule will result in the removal of the offending submission from the Panel website and the submission will not be considered by the Panel.

A submission will be returned to the submitter if it is harassing, libellous, defamatory, obscene, fraudulent, harmful, threatening, abusive, hateful, violates the property rights or privacy rights of others, or is otherwise determined to be objectionable by the Panel. The Panel will retain no copies of such submissions.

No submitter shall post, transmit, link to or otherwise distribute any information or software to the Panel website that contains a virus, cancelbot, Trojan horse, worm or other harmful or disruptive component.

The Panel reserves the right to reject and return any submission that is contrary to this policy and to post any submitted information to, or remove any submitted information from, the Panel website at any time it becomes necessary to do so. The Panel also reserves the right to report any unlawful conduct concerning submissions to the proper authorities.

Submissions containing third party information or documents will not be accepted or considered by the Panel, without the third party author’s or owner’s written consent, unless the document is otherwise publicly available (i.e. published articles, reports etc.) and the publication reference and third party document is cited when it is referred to in a submission. Submissions containing or attaching unpublished third party information or documents without including a signed consent of the third party will be returned to the submitter.

The individual’s name and organizational or business affiliation, if any, will be recorded in the list of presenters to the public meetings to be published on the Panel website and potentially referenced in any published Panel documents or reports.

The Panel website will include a copy of the transcript of the proceedings at the Panel’s public meetings, including the portion of those proceedings where members of the public make presentations to the Panel.

The submissions and transcripts on the Panel website express the views of the submitters and/or speakers. These views do not necessarily represent the views of the Panel or Alberta Finance.

All submissions and transcripts become the property of Alberta Finance and the Panel and are subject to the Freedom of Information and Protection of Privacy Act. The information contained in the submissions, including comments and opinions, may be used, disclosed or published at the discretion of Alberta Finance or the Panel in accordance with the Act.

Collecting submissions and transcripts and posting them to the Panel website relates directly to, and is necessary for, the Royalty Review program. Posting information to the Panel website is consistent with the Royalty Review program and is not an unreasonable invasion of personal privacy.